OTTS CONSITUTION

OREGON TREASURE TRAIL SOCIETY CONSTITUTION

REVISED 11/26/02


PREAMBLE

We, the members of the Oregon Treasure Trail Society, hereinafter referred to as O.T.T.S. have organized under this constitution to further the metal detecting hobby, to assist in the enforcement of all laws as they relate to the use of metal detection equipment and to endeavor to return all property to its rightful owners. To perpetuate, through mutual agreement with state and local historical societies, the preservation, not sale and transfer, of any valuables related to the past of historical significance . To also assist law enforcement and other public service

entities.


ARTICLE I


Section 1.

 All legislative powers granted shall be vested in a five member Executive Board.


Section 2. 

The elected Executive Board shall be composed of the President, Vice President,

Treasurer and Secretary. These officers and the immediate Past President shall form the Executive Board.


Section 3. 

No person shall be eligible for election to the Executive Board unless he/she has been a member for at least one (1) year.


Section 4.

 All OTTS activities shall be governed by the Executive Board including, but not limited to, social functions, competition hunts, public assistance, assessment and collecting of dues, disciplinary action against erring members and the forming of committees as may be necessary to carry out these goals.


Section 5.

 Discussion and/or presentations by manufacturers, distributors or dealers shall be up to the Executive Board’s discretion. Private dealers or other hobby related business persons shall not conduct formal business or finalize sales during regular club meetings. Advertising, in the Club news letter is allowed and any product reports shall be on an equal time basis.


Section 6.

 Terms of office shall be for one (1) year from 1 January thru 31 December. No

candidate for election to the position of President or Vice President may serve more than two (2) consecutive terms in that office.


Section 7. 

In the event that any elected member of the Executive Board cannot perform their duties for a period exceeding three(3) months, new elections shall be held at the next regular monthly meeting to fill the position.


ARTICLE II


Section 1. 

The President is the senior member of the Oregon Treasure Trail Society. The President will be directly responsible to the general membership for the conduct of Club business and will see that the Club remains in sound financial Condition.


Section 2. 

The Vice President is the second ranking member, after the President, and shall be prepared to assist the President as necessary, including the assumption of Presidential duties as required. The coordination and Scheduling of all speakers will be made through the Vice President.


Section 3. 

The Secretary is responsible for maintaining a written commentary of club business. The Secretary shall prepare written minutes of all club meetings and will prepare memoranda, letters, notices, etc. as becomes necessary to notify the general membership of club events. The Secretary will maintain an uptodate

roster of all members.


Section 4.

 The Treasurer will maintain the financial books of the club using acceptable

accounting procedures. A financial report will be given at each meeting. The Treasurer will not allow deficit spending.


Section 5. 

The Newsletter Editor shall keep the membership informed about Club

accomplishments, personalities and activities. Information regarding previous meeting minutes, treasury report, and the Find of the Month will be provided to the Newsletter Editor by the Appropriate officer.


Section 6. 

The club shall not be conducted or operated for profit, and no part of any profits, remainder or residue from dues or donations to the club shall inure to the benefit of any individual.


ARTICLE III


Section 1. 

Any person interested in metal detecting or related fields of coin and token collecting, relic hunting and prospecting may be eligible for membership by application, subject to approval by the Executive Board.


Section 2. 

There are three classes of membership in the O.T.T.S.

(a) Senior individual membership shall be any person who has paid their annual dues and is at least 18 years of age.

(b) Family membership shall be any single household group who have paid their annual dues. The member of record must qualify as a senior member. All members of age 18 or older and spouses are senior members

(c) Junior members shall be any person who is under the age of 18 at the time they pay their membership dues.


Section 3.


 LIFETIME MEMBERSHIP


In addition to regular memberships, a Lifetime Membership may be granted to any person who has contributed immeasurably to the metal detecting profession or hobby. To qualify the member must have performed acts that are above the norm expected in the pursuit of our hobby. Such acts as providing or seeking legislative actions to protect our parks and lands from closure or restrictions. Lengthy membership or having served in many club positions does not qualify. Said acts shall have occurred over an extended period of time. The Executive Board shall select the member for consideration of Lifetime Membership who meet the above criteria. The honor is then bestowed upon any nominee receiving a majority vote of those in attendance. Once granted, Lifetime Membership is free of all dues and assessments. (12/07/13)


Section 4.

 PRESIDENT’S AWARD


Once annually a special award is available to the Executive Board to honor one (1) OTTS member they deem worthy of special recognition for services performed for the Club. The President’s Award is bestowed at the sole discretion of the Board and requires no vote by the membership. The only requirement is that the nominee be a member in good standing for that year. The member receiving such recognition will be granted a free membership for the coming year. (12/07/13)


Section 5.

 Discrimination as described by state, local or national statutes is  acknowledged by this Constitution and will not be allowed, nor will any double standard be allowed to exist.


ARTICLE IV


Membership may be terminated by resignation or nonpayment of annual dues. An action may also be taken by the Executive Board to terminate a membership as a disciplinary measure. If a member wishes to resign, a written notice to that effect should be mailed to the club P.O. Box or delivered to the Secretary or Treasurer. Memberships are annual, from Jan 1 thru Dec. 31 and will be considered lapsed after that. If unpaid for more than 30 days after expiration the membership will be considered terminated.


ARTICLE V


Section 1.

 O.T.T.S. club meetings will be held monthly at such hour and place as designated by the President

Section 2.

 Executive Board meetings will be held prior to the regular monthly meetings

Section 3. 

Special Club meetings may be called at any time by the President or by majority vote of the Executive Board. The membership shall be informed in advance of any special

meeting and reasons therefor.

Section 4.

 All regular club meetings will be held within a twentyfive (25) mile radius of Portland

.

ARTICLE VI


Section 1.

 Amendments to the Constitution and/or ByLaws must be given prompts consideration by the Executive Board and a general vote taken within 90 days. The specific amendment will be published in the OTTS newsletter and web site one month prior to  consideration in order to allow those not in prior attendance and others the chance to voice their views before a vote is taken.

(12/07/13). Amendments must be approved by at least a 2/3rd majority vote of the members in attendance.

Section 2

. Amendments may be proposed by the Executive Board or by a membership petition signed by 20% of the general membership and addressed to the Secretary or Treasurer.


ARTICLE VII


This organization may be dissolved by written consent of not less then 2/3rd of the members in good standing. All assets will be given to a charity selected by the membership at the time of dissolution.


ARTICLE VIII


The order of business at all general meetings will normally follow the stated format:

Call to Order

Roll Call of Executive Board

Minutes of Last Meeting

Treasurer’s Report

Report from Committees\

Old (unfinished) Business

New Business

Program Before or after break

BREAK

Drawings

Find of the Month

Concluding Comments

Adjournment